Invoices
Supplier invoices read from your inbox and posted to Sage. Sales invoices raised at dispatch, so nothing ships unbilled.
Works with what you already use
- Sage 50
- Xero
- Outlook
- Excel
- Power BI
- Your ERP or MRP
The problem
One order. The same details typed in five times.
Every time someone copies a part number from one place to another, it costs time and risks a mistake. Get it wrong and the wrong revision goes to the shop floor, or a certificate fails at goods-in.
Customer's PO email
Job system RETYPED
Job traveller RETYPED
Schedule spreadsheet RETYPED
Certificate of conformity RETYPED
Sage invoice RETYPED
With Automira · PO 24-1187EXAMPLE ORDER
1
Purchase order read from email
Part number, revision, quantity and due date pulled out.
2
Contract review checked
Revision matches the quote. Material cert required: flagged.
3
Job traveller created
Added to next week's plan for the coiling machine.
4
Certificate of conformity and invoiceAT DISPATCH
CoC built from the same data. Invoice posted to Sage.
Typed in by hand: nothing.
What we automate
The paperwork between the order and the invoice.
Contract reviews
A quick check when you quote and a full review once you win the work, with every requirement recorded for your next audit.
Job schedules
A weekly plan for each machine, emailed and ready to print, with a warning as soon as a job starts running late.
Certificates
Job travellers and certificates of conformity built from the purchase order and checked before they leave the building.
Also skills matrices, payment chasing and purchase order checks. If your team types it twice, it can probably run itself.
Retyping cost calculator
What does retyping cost you each year?
A rough estimate based on 48 working weeks. Your health check gives the real figure for each process.
480
hours retyping per year
Cost: £8,640About 12.8 working weeks
Book a health check with this estimate
How it works
Three steps. A fixed price. No new system to learn.
STEP 01
Free paperwork health check
We walk through how a job moves from order to invoice, then give you a ranked list of what to automate first, with the hours each one would save.
STEP 02
Build and test, fixed price
We build it around the way you already work and test it on your own orders and invoices. You sign it off before it goes live.
STEP 03
Go live, with support
It runs quietly in the background. Monthly support keeps it working as your customers, parts and people change.
About Automira
Automation built on shop-floor experience.
Automira is a UK automation company that works only with manufacturers. It was founded by a former aerospace operations engineer and IRCA AS9100 lead auditor, so every project starts from how work really moves through a factory: quotes, orders, travellers, certs and audits.
Every build has a fixed scope and price, is tested on your own data before go-live, and is backed by ongoing support. You get one point of contact from the first call onwards.
Manufacturing onlyFixed-price buildsAudit-ready recordsUK-based support
Questions
Before you book a call.
How much does it cost?
The health check is free. Each automation is a fixed price agreed before we start, so there are no day rates and no surprises. We quote it after the free health check, once we know exactly what you need. Monthly support is optional.
Do we need to buy new software?
No. We build around the systems you already use, such as your accounts package, email and spreadsheets, so your team keeps working the way it does now.
How long does it take?
Most automations take 2 to 6 weeks to build and test, depending on how many systems are involved. You see it working on your own data before it goes live.
Will it stand up to an audit?
Yes. Every check, review and certificate is recorded, so your auditor can follow exactly what was checked, when and against which requirement.
Is our data safe?
Yes. Your data stays in the systems you already use. Before we start, we sign a confidentiality agreement. Access is limited to the people you approve, your data is only ever used for your automation, and our access is removed when you ask.
What happens if something breaks?
Monthly support covers fixes and small changes, such as a new customer's paperwork or a change to your part numbers. You'll know who to call, and we reply the same working day.
Find out what could run itself.
Book a free paperwork health check. You'll come away with a ranked list of what to automate first, whether you work with us or not.